Outlook 2013 Search Folders – How to filter by folder

Just a short note to hopefully help others:

If you are creating a “Search Folder” in Outlook, and are using custom criteria, and one of them is “In Folder” with the condition “Does not Contain”, you must list all your keywords in a single criterion.

For example, I have a Search Folder called “Weekly Threads” to help me review the email activity from the week when writing my weekly report.

Outlook 2013 pop-up to Customize the Search Folder
Outlook 2013 pop-up to Customize the Search Folder

On the advanced tab, you can add the filter expressions you want. I don’t want to see anything from my Junk or Deleted Items folders, and I was struggling to get my Search Folder to work.

I stumbled across this article, which describes how to use Search Folders, within which was a description on how the author of that article filtered out mail from multiple folders.

Until now, I hadn’t been able to get it to work, and resorted to filtering out by sender. Now, I have the answer! You must put all the folder search terms into one, single search criterion for the filter to work.

Like this:

Outlook 2013 pop-up to enter advanced Search Criteria
Outlook 2013 pop-up to enter advanced Search Criteria

I find it strange, or at best non-intuitive that you while you can use multiple criteria for things like “From”, you must use only one criterion for the “In Folder” field. But, it works, so on to the next thing!


Lotus Notes 8.5 Is Using Obselete Timezone codes

As part of this week’s email debacle, I had to manually forward a bunch of meeting requests from my LN account to my Outlook account.

In doing this, I discovered a time-zone abbreviation that not even timeanddate.com, my go-to for time-zone converting, recognised.

Some Google-Fu turned up this page from IBM, which describes these time-zones. The search also turned up this Bugzilla bug report, wherein I learnt:

RFC 2822 clearly says time zone like ZE5B is obsolete

Which should come as no surprise.

Lotus Notes Search Fail

One of the strengths of Lotus Notes is that it is fundamentally a database, with bullet proof synchronisation.

One of the downfalls of Lotus Notes is that it is fundamentally a database with an aggressive hatred of its users.

Here is a classic example. To create a custom searches, you are presented with this drop-down list of the available fields you can search on.

Lotus Notes - Search by field selector

Look at the size of the scroll handle! There are literally hundreds (thousands?) of fields to select from. Good luck getting the right one.

Automator Script to copy photos from iCloud PhotoStream into Lightoom


iCloud Photo Stream is limited to a copy of the last 1000 photos, and 30 days or something.
Camera roll is everything, unless you delete something.
Camera roll is backed up to the iCloud as part of the phone backup

Automatically import photo stream photos into Lightroom:
These instructions didn’t work for me, because the Filter Finder Items wasn’t returning all the images, only the last one

These instructions worked, and in case they go away, here they are:


This link talks about how to get a notification for the automator action, which I integrated into my recipe, which now looks like this:


BTW: I got this image from the automator package, which is located here:  /Users/jake/Library/Workflows/Applications/Folder Actions/

The upside-down text is weird. Here it is copy and pasted:

on run {input, parameters}
    repeat with i from 1 to the count of input
        set thisItem to item i of input
        set thisPath to the quoted form of the POSIX path of thisItem
        set thisFilename to (do shell script "basename " & thisPath)
        if i is 1 then
            set the nameString to thisFilename
            set the nameString to nameString & ", " & thisFilename
        end if
    end repeat
    return nameString
end run

Which results in this:

automator notifications

It would be cool to be able to include a thumbnail of the image in the notification…

I’ve been running this script for a while now, and it seems to be working nicely on Mavericks 10.9.5.

The next part will be configuring Lightroom to automatically import from that directory.

But what to do about Dropbox? Keep it as is, automatically importing photos?

And then what is the easiest way to get rid of photos from the Camera Roll?

Bringing Sanity to Multilevel Headings in Word

I do Word good. I like making documents look good, and I do things like clean up styles when I’m working with a group on a document. I even suggested to my team once that they should just send me their copy in plain text, so I wouldn’t have to deal with their crap styles. I once had got a document that had defined all the Body Text and Headings as custom styles, which of course breaks the Table of Contents, and so the ToC was hand built. I shudder now at the memory.

Using headings in word is easy. Adding numbering to those is not. Word doesn’t make it easy with their menu design. Things like, there is no “modify” in the multi-level list drop down menu, only “Add New”. But I don’t want to “add new” I want to “modify”.

Anyway, this guy has a write-up that reveals the secret! You assign the style to list from the list configuration, not the other way around.

Simple, when you know how.