Outlook 2013 Search Folders – How to filter by folder

Just a short note to hopefully help others:

If you are creating a “Search Folder” in Outlook, and are using custom criteria, and one of them is “In Folder” with the condition “Does not Contain”, you must list all your keywords in a single criterion.

For example, I have a Search Folder called “Weekly Threads” to help me review the email activity from the week when writing my weekly report.

Outlook 2013 pop-up to Customize the Search Folder
Outlook 2013 pop-up to Customize the Search Folder

On the advanced tab, you can add the filter expressions you want. I don’t want to see anything from my Junk or Deleted Items folders, and I was struggling to get my Search Folder to work.

I stumbled across this article, which describes how to use Search Folders, within which was a description on how the author of that article filtered out mail from multiple folders.

Until now, I hadn’t been able to get it to work, and resorted to filtering out by sender. Now, I have the answer! You must put all the folder search terms into one, single search criterion for the filter to work.

Like this:

Outlook 2013 pop-up to enter advanced Search Criteria
Outlook 2013 pop-up to enter advanced Search Criteria

I find it strange, or at best non-intuitive that you while you can use multiple criteria for things like “From”, you must use only one criterion for the “In Folder” field. But, it works, so on to the next thing!

 

Grandfather tech support

After a bit of a marathon effort, I have finally restored my Grandfather’s email system to a working state.  What a mess!

First thing I battled with was a corrupted PST file.  scanpst.exe is a little hidden gem that helped with that.

Then, after someone “helped” 1, and messed up the mail delivery, I had to fix his outlook profile. Trouble was, I could not find the “show profiles” tab in the mail control applet. This was maddening, because it was turning up nothing in my Googling.

Turns out that somehow, outlook had been switched into “Internet Mail Only” mode, and I suppose this somehow removes the profile editing stuff. However, the profile that was left was so broken that it had to be fixed. 10 GOTO 10.

Lukily, I found this link which informed me about IMO mode, and how to switch it back.  So a lesson for everyone is that in order to use profiles in Outlook, which you need in order to have multiple PST datafiles, and to control how and where mail is delivered, your Outlook must be in Corporate Workgroup mode.

May I also add that TeamViewer is a very good remote control solution, which I used to great effect today for about 3 hours, including 2 reboots.


[1] By “helped” I mean completely screw everything up.